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Features

QUOTES


To increase efficiency in sales, quotation management is a critical success factor for any company.

As a result, processing the content, the preparation process, and the management of quotations and contracts are essential components and success factors in the sales process.

RVAS’s quoting module is unique in that from one screen you can accomplish:

  • Generate from your database a highly accurate and fully customisable quote consisting of all labour items, subcontractors’ expenses and all available parts from your suppliers.
  • You can select predefined templates of labour and parts for a job
  • Management of several vehicles your customer has
  • Pictures relating to that claim
  • Send a completed quote direct to customers, warranty companies, insurance companies and trade customers. On top of this you can lodge claims directly in to PNET (Suncorp) and ARNIE (RACQ).
  • Convert a quote to invoice in 1 click! (Automatically uploaded to Xero at invoice stage)

INVENTORY


Inventory management is an integral part of any successful business, serving to provide uninterrupted production, sales and/or customer service at a minimum cost.

As a result, the inventory management process consist of tight integration between current stock levels, purchase orders, back orders and accounts receivable.

Inventory Management:

  • Import and export your entire database to manage and manipulate stock in bulk
  • Search for and directly edit stock which updates the product both in RVAS and its ecommerce module.
  • Single click stocktake ability
  • Generate unique barcodes for your products, or import and use the barcode already supplied.
  • Cloud based, no ties to specific hardware for barcode scanners, printers, tablets, laptops or desktops.

LIBRARY


As the name suggests, Library is centralised storage of suppliers technical, operational and service repair manuals. This vast network of information is updated continuously to keep the most accurate information available at your fingertips.

CUSTOMERS


Customer relations are important to any business. Keep track easily of the customer’s information such as addresses, contact phone numbers and emails.


Notes are also a very handy tool here, every time one of your staff discuss with the customer their needs everybody can be kept up to date with one click of the button. This function also appears in invoicing and quotes.


In the customer relationship module you also have easy access to all the past and current vehicle details, unlimited file storage for photos and documents, all relevant quotes, invoices and credit notes in one place to track all your customer’s requirements and needs.

INVOICES


Invoicing has never been easier. Save valuable time as the invoicing process is designed to provide all relevant information automatically. Here are only some of the useful tools that are available during the invoicing process to the business.


Convert a quote to an invoice with a single click

Have an identical job you need to invoice?

Duplicate the quote, update the customer name and convert to an invoice. Saving valuable time as this process takes only a few seconds. Not minutes or even hours if you had to start from scratch.

All invoices are sent in real time to Xero.

Preloaded labour rates means you can change the type of job with only one button.

Load a predefined template of a job which includes the labour, hours and parts required to complete.

You can also Email the invoice to the customer rather than providing a paper copy saving the expenses on printing and saving our environment.

FILE STORAGE


As any company grows so does the data they need to maintain. RVAS comes with unlimited data storage of all the favourite file types. These include pdf, doc, docx, xls, xlsx, txt, msg and more. These are accessible in the relationship management modules of the customer, supplier and company modules. Imagine, with a few clicks that you can have access to technical data or even MSDS documentation of your supplier and store pictures of your customers vehicle.

PURCHASE ORDERS


  • Order products from the supplier with their product codes already loaded
  • Create orders for parts that aren’t in the inventory database.
  • Attach approvals and documentation directly to the purchase order
  • Email the supplier with your order directly from the system
  • Mange stock with predefined minimum and maximum stock levels
  • System alerts user when stock is near to end
  • System monitors backorders to prevent over ordering
  • Create notes about a customer or supply times directly on the order